To:
TVA Club Presidents and Board
of Directors
From:
Chuck Samus
Date:
November 12, 2001
Subject:
TVA Newsletter______________________________________________________________________________
GREETINGS:
I hope each of you have enjoyed at least a few of the events available during this
fall season. It will not be long till Thanksgiving and Christmas are here. There are
several Christmas walks planned. These are fun events that give you a chance to see the
Christmas Lights from a new perspective. Don’t miss your chance to participate in
these events.
TVA
MEETING: The February TVA meeting will be in Corpus Christi, February 2, 2002. The
Sparkling City Strollers are the host club for the Saturday meetings and Sunday walk
event. Helene Fennessy has reserved a block of 15 rooms at the Ramada Inn Bayfront
Conference Center in Corpus Christi. The room rate is $65.00+ tax per night for a double
or king room. This does not include any breakfast. There is a restaurant in the hotel.
This is the start point for the CC YRE event. The phone number of the Ramada Inn is
361-882-8100. Reservations must be made by January 1, 2002 to get the room at this rate!
If we take all 15 rooms, there will be no charge for the meeting room. Enclosed is a copy
of the brochure for the walk on Sunday. Please make copies and distribute them at your
walk events. The proposed meeting agenda is enclosed. We will approve the TVA budget at
the meeting. This newsletter will serve as official notification to the clubs that the
membership will vote on several revisions to our bylaws. A copy of the proposed changes is
enclosed with this newsletter.
Event Report:
We ended the year with 103 events for 2001. Last year we had 123 total events
sanctioned. We have sanctioned 32 events for 2002. Please be sure event brochures
are published and distributed for your 2002 YRE’s.
Our TVA
treasurer, Suzanne Markgraff asked me to remind you that she sends the TVA after action
sheet to the Point of Contact Person on the sanction form. Please be sure this form is
properly completed and returned so your event can be cleared from the records.
Memorial and
New Year’s Events: Please remind your clubs about the December 31, 2001 and
January 1, 2002 events in Fredericksburg. Enclosed is a copy of the brochure for these
events. Make additional copies to meet your club’s needs. Robert Theis has worked
hard to provide new and interesting trails for these events. The Memorial walk is a time
to remember those from the Texas Clubs that have passed on to a greater trail and award
level. Enclosed is a form for you to provide the appropriate information to Anna Cottrill
so she can prepare the Memorial Board for the event.
Club Item:
Participation at events is down for many reasons. We have lost several clubs in
Texas. You have all read the information from our National Office. Have you taken time to
see what your club is doing to turn this disturbing trend around?? Have you taken steps to
get new club members?? If you were lucky enough to get new club members, did you get them
involved in the operations, or did you let them be “just members and walkers”?
New
participants are the key to the survival of the AVA. Publicity is another important item
for our survival. I have seen several postings on Walklist and requests to the TVA webpage
asking for event information. One lady asked how she could find out about the events
before the week of the event. Are we publicizing our events well enough. Do you put enough
brochures on the tables at events? Do you use newspaper and public service spots on TV and
radio? Do you put your brochures at sporting goods stores and fitness centers? There are
many other places to use in getting the word out about your event. Don’t settle for
low attendance because you did not publicize. It will take hard work to turn the corner.
Many of you have shown your dedication to walking. Don’t let is slip away!
SEASONAL
EVENTS: If your club is starting a seasonal event for 2002, all of the paperwork
must be submitted to the TVA President by February 1 for the event to start Memorial Day
Weekend. Submissions not meeting that deadline will not be able to start in 2002. Required
paperwork is the AVA and TVA sanction form, event brochure, route, map, and a $5 check to
the TVA.
TVA EVENT
CALENDAR: Enclosed is the current TVA event calendar for your use in planning future
events. It is always best to avoid scheduling conflicts. Please review the calendar and
let me know of any needed corrections.
Quality
events bring more participants. Keep up your hard work to make them happen!
c.c.
L. Clark - IVV Vice President
L. Ward - Southwest Regional Director
Enclosures:
Event
Brochures
Proposed
Bylaw revisions
Minutes from
August TVA meeting
TEXAS 10
Brochure
Proposed
meeting agenda
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